If you work with tables and lists in Excel, you may need to have them printed out. If there are several tables in a worksheet and you want to print a table or a list in the worksheet, there’s a built-in tool in excel that allows you print only a table or list, instead of the whole sheet.

Before you do this, you will have to create a table for the list.

After you have converted the list into a table, you can then go ahead to print the table in excel.

The command to print a table in excel is not available on the Ribbon, and so you will have to add it to the Ribbon or on the Quick Access Toolbar.

To do this, here are the steps you should follow:

1. Right-click on the Ribbon and select ‘Customize the Ribbon’

2. Under the ‘Choose commands from’ field, select Commands Not in the Ribbon

3. Then scroll down to select Print List

Before you add it, you will need to first create a new group tab to add to the Excel ribbon.

4. So click on the + sign of Home in the Main Tabs to bring down the list in the Home tab.

5. Click on ‘New Group’ to add the new group to the Home tab

6. Click on ‘Rename’ to rename it. Here, I have renamed the new group ‘Print Table

Now you have the Print Table tab added to the Home tab group. You can move it up or down to the location you want it.

7. Now, add the Print List from the dropdown list to the new group tab you created

8. Click ok

9. Go to Home tab and select the ‘Print Table’ command you just added


You have to select any cell in the list or table to activate the ‘Print Table tab. If the table or list is not selected, the tab will not be activated as shown below:

10. Now you can select any cell in the table you want to print and click on ‘Print Table’ to print the list or table.

220 Replies to “How To Print a Table in Excel the Easy Way (Tables and Lists)”

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